📢 Is Our HOA Communicating the Way Florida Law Now Requires?
Over the past few weeks, I’ve been reviewing how our
community (Silver Shores) communicates with homeowners, and comparing that to
the updated requirements under
Florida Statutes Chapter 720
What I found raises some important concerns—and
opportunities for improvement.
🧭 How Our HOA Currently
Communicates
Today, communication in our community happens in three main
ways:
1. 🌐 The HOA Website
- The
website exists (https://silver-shores.com), but:
- It
is outdated
- Documents
are incomplete or duplicated
- Key
information is missing
👉 This makes it difficult
for homeowners to stay informed or access important records.
2. 📧 Emails from Property
Management
- Emails
are sent by KW Property Management & Consulting
- However:
- Most
emails are about minor issues or events
- There
are no consistent updates about board meetings
- No
summaries of decisions or resolutions
👉 Many homeowners may not
even realize these emails are official HOA communication.
3. 📌 Physical Bulletin Board
Notices
- Meeting
notices are posted on a temporary foam board at the entrance
- Usually, only a few days in advance
- Meetings
are held on weekdays around 7 PM
👉 This method is:
- Easy
to miss
- Not
accessible to everyone
- Not
aligned with modern communication standards
⚖️ What the New Law Requires
Under Florida Statutes Chapter 720
Communities like ours (with 150+ homes) are expected to:
✅ Maintain a Functional Website
- Provide
access to:
- Governing
documents
- Financials
- Meeting
notices
✅ Properly Notify Homeowners of
Meetings
- Notices
must be:
- Timely
- Accessible
- Informative
✅ Improve Transparency
- Homeowners
should be able to:
- Know
when meetings happen
- Understand
what decisions are made
- Access
relevant documents easily
🚨 Where the Gap Is
Right now, our communication system:
- Relies
heavily on outdated methods
- Does
not fully leverage email for official notices
- Does
not provide clear visibility into HOA decisions
👉 This creates a gap
between current practice and modern legal expectations
💡 Better Solutions for
Our Community
Here are simple, practical improvements that could bring our
HOA up to standard:
🌐 1. Fix and Maintain the
Website
- Organize
all required documents
- Keep
information updated
- Make
it easy to navigate
👉 This should be the central
source of truth
📧 2. Use Email for
Official Communication
- Send:
- Meeting
announcements
- Agendas
- Post-meeting
summaries (key decisions)
👉 Email should be used
for real HOA business—not just reminders
📢 3. Improve Meeting
Transparency
- Announce
meetings earlier
- Clearly
state what will be discussed
- Share
outcomes after meetings
👉 Homeowners should never
feel “out of the loop.”
📲 4. Combine Digital +
Physical Notices
- Keep the bulletin board if needed
- BUT
support it with:
- Website
updates
- Email
notifications
👉 This ensures everyone
is reached
💬 Final Thought
This isn’t about criticism—it’s about modernization.
Florida law is moving HOAs toward:
👉
Transparency
👉
Accessibility
👉
Accountability
And as homeowners, we all benefit when communication
improves.
📣 Let’s Stay Informed
If you’re not receiving emails or are unsure how to access
HOA information:
- Check
your contact details with management
- Visit
the HOA website
- Stay
engaged with community updates
🚀 What’s Next
In upcoming posts, I’ll be reviewing:
- HOA
document availability
- Use
of common areas
- Compliance
with new Florida regulations
